The Question
“How do leaders know when to intervene in order to promote better collaboration and stop the group in-fighting versus just reorganizing the department? Is there a tipping point where a simple intervention can help to resolve the issue rather than incur an expensive reorganization?”
My Thoughts
As pondered this question, I really saw two very distinct ideas emerging. The first is organizational and the second has to do with how teams function.
The organizational aspect has to do with the needs of the organization and strategically how the group is put together to meet the needs of the organization, while the team function is more about the relationships amongst the members of the group. I want to tackle these areas independently, and then bring them together for you.
The Organization
Teams are formed to meet a specific need that the organization has realized. Teams of people come together in an organized fashion to accomplish a specific set of goals or tasks. They can also come together as change agents. This allows them to move the organization from an old set of objectives to new goals that move it closer to completing its mission and making the vision a reality.
As I step back and think about the question above, if I am going to reorganize a department, then there needs to be a strategic reason. There will likely have been some change, either internally, like a new or redefined mission, or externally, like a shift in customer demands. This type of change to reorganize will be driven by forces external to the team. Something has happened that causes what the team is doing to not be as valuable to the organization. Rather than dismantle the team completely (reorganize), the team is given a new set of goals and objectives that match the external reality.
Reorganizations are chaotic, emotional, and expensive. The external pressures being experienced need to be greater than the emotional and financial cost to reorganize. Reorganizing dysfunctional people on a team only sends the dysfunction to another part of the organization. Dysfunctional people in an organization have attitudes and behaviors that are destructive and if left to their own devices will have a very bad effect on the organization. Just because an organization can afford to do it doesn’t mean that is the right thing to do.
The Relationships of the Team
If teams are not functioning well, a leader or coach has to be able to step into this moment. It takes both personal courage and a mindset that the needs of the organization outweigh any personal agendas that might exist. The leader must have the courage to call out behaviors that are not conducive to good team functioning.
General Stanley McChrystal, in his book Team of Teams, writes that “superteams” are able to construct a strong lattice of trusting relationships. He makes the point that in a true team environment, the leader needs to be less concerned with hierarchy and command; what their position is, and telling individuals what to do, and more concerned with ensuring that trusting relationships are forming so that there is a supportive network to perform.
Trust amongst team members is ensuring people are comfortable being vulnerable about weaknesses, mistakes, fears, and behaviors without fear of reprisal. So, if someone doesn’t know something, they are not judged for the lack of knowledge, but supported in getting the knowledge they need. A teammate should feel a sense of confidence to admit a weakness and have someone on the team come alongside them and say something like “Here, let me help you with that.”
There are three things I find vital for a team to be able to trust each other:
Cultural Integrity - As a group, we are always going to do the right thing. If someone on the team is being mean, as a team we are going to go to the person and let them know that this is not how our team behaves. We want to have them on the team, but the culture here is one of kindness and respect. Integrity matters always.
Comfort with Vulnerability - Teammates have to be willing to admit their weaknesses and mistakes and can never be penalized or punished when they do. If you are a person who avoids conflict, you should be able to admit this to your team and they need to come alongside and help you get better at this. The team has to believe in you and that you can help them improve. It all starts with a culture of realizing we are all human and we all fall short somewhere.
Confidence in the Members - No single one of us holds all the answers. Teams have to believe in the mission and have confidence in each other to tackle whatever is put before them. As individual humans, we crave safety and security. Taking risks is not always a safe feeling. This is the value of the team. As an individual, my need is for safety. The team is there to support each other to take risks and achieve much more than an individual ever could. High-performing teams have confidence in each other.
Back to the question at hand. I would argue that one of the main purposes of the leader of a team is to foster a culture of collaboration that leads to results. Not a collaboration so that every person touches everything, but trusting each other enough to know I don’t have to touch something if you are.
The leader is the person accountable if someone is not living up to the team charter of expectations. The leader should rally the team to their responsibility of pulling that person back in line. If the team won’t do it, then the leader has two jobs. One is with the team to create a culture of team discipline, and the other is with the person who is not living up to team standards by coaching them individually.
My position is that if there is a group in conflict, then the leader is accountable. Maybe if there has to be a reorganization because of this very non-strategic reason, it should come out of the leader’s bonus.
What about you? What advice would you share in response to this very interesting question? Is this advice you can use, or not? I would love your input. Thank you, Jenny, for helping us all think.